Scheduling can be one of the most frustrating parts of employee management. Requests for time off, last minute changes, callouts, and more, can make scheduling a task of constantly putting out fires. Allowing employees to make their own changes can help alleviate this stress, but systems must be put into place to maintain labor costs and avoid labor compliance problems.

Are you up for letting go of some of the reins? Here are some reasons why you want to consider it and what to have in place to make it successful.


Reasons to Consider Staff Schedule Management

Empowers employees. Employees that can have some control over their schedule changes for personal event changes allows them to keep on top of burning out by switching shifts without worrying about dealing with their boss to make the change.

Increases morale. Employees who have more control over their schedule experience an increase in morale.

Decrease schedule holes. Allowing employees to make easier shift swaps can reduce tardiness, absenteeism, and no-shows. Employees have the control to make minor changes so they don’t have to resort to un-resourceful behaviors.


How to Make it Work

To make staff schedule management work, technology, and good policies need to be put in place. Technology, like Zuus Dynamic Scheduling, allows available shifts to be posted so employees can make easy swaps. This is increasingly valuable in areas where Predictive Scheduling laws are in place or likely to go into effect.

These tools must also keep you within labor compliance laws, so auditing tools must be available to ensure overtime wages are paid when appropriate but aren’t having a negative impact on labor costs. Furthermore, technology can help you see where you are under or over staffing and that profitability goals are still being met.

Finally, policies must be put in place, communicated, and enforced so that employees schedules stay fair and legally compliant.


Zuus Workforce is a worldwide resource for labor compliance and labor optimization for the retail, restaurant, hospitality, security, healthcare, and manufacturing industries. Have questions about how they can support you? Contact them today.